Inventory Management System
A multi-tenant inventory, sales, purchase, and accounts management system for shops, warehouses, distributors, wholesalers, retailers, and growing businesses that need accurate stock control, purchase tracking, sales processing, and payment settlement management.
Overview
Inventory Management System is a complete business operations platform designed to manage products, suppliers, purchases, inventory locations, stock movement, customers, sales orders, settlements, reports, and audit history from one secure web application. The system is suitable for businesses that operate multiple stock locations and need clear visibility of inventory, purchasing, sales, and outstanding payments.
Who It Is For
Shops, warehouses, distributors, retailers, wholesalers, trading companies, inventory-based businesses, and growing organizations that need accurate stock control, purchase order management, sales order processing, customer records, supplier records, and payment tracking.
Core Modules
Multi-Tenant Business Setup
The system supports multiple companies or tenants. Each tenant can have its own isolated database and domain-based access. This makes it suitable for subscription-based software delivery where each client's data remains separate.
User Authentication and Access Control
The system includes secure login, registration, password reset, email verification, profile management, and role-based permissions. Admin and staff roles can be configured so users only access the modules allowed for their role.
Item Management
Users can manage products/items with item name, code, description, price, category, brand, unit of measurement, and active/inactive status. The system also includes separate management screens for UOMs, item categories, and brands.
Supplier Management
Users can create and manage supplier records with name, mobile number, email, address, city, active status, and created-by tracking. Supplier data is used directly in purchase order workflows.
Location and Warehouse Management
The system supports inventory locations such as warehouses, branches, stores, or stock rooms. Each location can maintain separate stock quantities, making it easy to track where each item is stored.
Purchase Order Management
Users can create and update purchase orders with supplier, order date, item details, quantities, unit prices, discounts, total amount, status, description, and cancellation details. Purchase orders can be printed as PDF reports.
Item Receiving
The system includes a receiving workflow for purchase orders. Users can receive partial or full quantities from purchase orders and transfer received items into a selected inventory location. Received quantities automatically update stock.
Inventory Management
Users can view location-wise stock, search inventory, track available quantities, and print stock reports. Inventory is automatically increased when purchase items are received and reduced when sales are confirmed.
Stock Movement
Items can be moved from one location to another. The system records source location, destination location, item, transfer quantity, and user who performed the transfer. Printable item movement reports are available.
Customer Management
Users can manage customer records with name, code, email, phone, address, active status, and added-by tracking. Customer records are used in sales order workflows.
Sales Management
Users can create and update sales orders with customer, location, items, quantities, unit prices, discounts, total amount, status, and cancellation reason. Before confirming a sale, the system validates stock availability at the selected location. Confirmed sales automatically deduct inventory.
Sales Cancellation and Stock Restoration
If a confirmed sale is cancelled, the system restores the sold quantities back into inventory. This keeps stock records accurate and prevents manual adjustment errors.
Accounts and Settlements
The system tracks payable and receivable balances from purchase orders and sales orders. It records original amount, paid amount, outstanding amount, due date, and settlement status. Users can record partial payments or mark balances as fully settled.
Sales Reports
The system includes date-wise sales reporting with filters for date range and customer. Reports show total quantity, total amount, total discount, net amount, order count, and item-level breakdowns.
PDF Reports and Printing
The system supports printable PDF reports for purchase orders, sales orders, item stock reports, and item movement reports. Tenant-specific report templates can also be supported.
Audit Logs
Important records such as items, brands, categories, locations, suppliers, customers, purchase orders, sales, inventory, received items, and stock movements are tracked with audit logs. Users can review what changed, when it changed, and who performed the action.
Key Features
Technical Highlights
Built with Laravel, PHP, Vue.js, Inertia.js, Tailwind CSS, MySQL, Vite, Spatie Permission, Spatie Activitylog, and PDF invoice/report generation. The system is designed as a modern single-page business application with a Laravel backend and Vue frontend.
Business Benefits
Plan Information
What Is Included
Software access, standard inventory modules, item and stock management, purchase management, sales management, supplier and customer management, accounts settlement module, role-based access, standard reports, basic onboarding, and standard support according to the selected plan.
What Is Not Included
Custom development, advanced third-party integrations, SMS charges, payment gateway charges, hosting/domain charges, data entry, hardware, legal compliance work, and ownership transfer unless specifically agreed in writing.
Subscription / Rental Terms
DigiHS provides this software on a rental/subscription basis unless otherwise agreed in writing. The client receives access to use the system during the active subscription period. Client business data remains the property of the client.
Support Note
Support is available for active clients according to the selected support plan. Support may include troubleshooting, guidance, bug fixes, and maintenance for standard product functionality.
Request a guided demo with DigiHS
Discuss your business workflow, users, reporting needs, access control, and support requirements with our team.